Whip Around - DVIR

For Fleet Managers and Drivers: Download the Whip Around App: Start by downloading the Whip Around app from the Google Play Store or Apple App Store. Alternatively, fleet managers can access the platform from a desktop or laptop to manage accounts and vehicle data. Create an Account or Log In: If you’re a new user, sign up for an account by entering your email address and creating a password. If you’re a fleet manager, you can set up multiple users and assign vehicles to your drivers. If you already have an account, simply log in to access your fleet management dashboard and vehicle data. Set Up Your Fleet: Fleet managers can add vehicles to the system, assign drivers, and set up inspection forms for each vehicle type. You can also create customized inspection checklists based on your company’s needs, industry standards, or regulatory requirements. Conduct Vehicle Inspections: Drivers can open the Whip Around app before or after a trip to complete the pre-trip or post-trip vehicle inspections. The app will present the inspection form, where drivers can check off various vehicle components such as: Tires and brakes Lights, windshield wipers, and horn Fuel levels and engine checks Cargo and safety equipment If drivers spot any defects or issues, they can mark the item as damaged or in need of repair. Document Findings and Take Photos: If any issues are found during the inspection, drivers can document the findings by adding notes and taking photos of the damage or area of concern. This helps ensure transparency and provides visual proof of any vehicle issues for later review. Submit the Inspection Report: Once the inspection is complete, the driver submits the DVIR through the app, which automatically generates a report and saves it for future reference. The report is stored in the system for both driver and fleet manager to review, helping maintain a record of the vehicle's condition. Review and Track Inspections: Fleet managers can access all submitted reports through the Whip Around dashboard. This allows them to track inspections, review findings, and ensure all vehicles are in safe operating condition. The platform allows you to filter inspections by vehicle, date, or status (e.g., “needs repair” or “passed inspection”). Set Up Maintenance Alerts: Whip Around helps fleet managers keep track of maintenance schedules by setting up maintenance alerts based on vehicle mileage or time intervals. The app will send reminders for upcoming service needs, such as oil changes, brake inspections, or tire rotations. Generate Reports and Share with Stakeholders: Whip Around allows fleet managers to generate detailed inspection reports, which can be shared with relevant stakeholders, such as maintenance teams, insurance providers, or regulatory bodies. The reports can be exported as PDFs or shared via email directly from the app. Ensure Compliance: The app helps businesses stay compliant with safety regulations by maintaining digital records of all inspections and maintenance activities. It also allows businesses to track any violations or out-of-service vehicles, reducing the risk of fines or operational delays. Integrate with Other Systems: Whip Around offers integrations with other fleet management systems, allowing fleet managers to sync data and streamline operations across different platforms. Monitor Fleet Performance: Fleet managers can track the overall health of their fleet by analyzing inspection trends and maintenance data over time. This helps in identifying patterns or recurring issues that may require long-term attention.